MCE GuideBot: AI-Powered College Information System

Abstract

MCE GuideBot is a digital platform that makes daily life easier for colleges and universities. It combines communication, event planning, academic support, and administrative tasks into one simple system. Each user gets a tailored experience. Students can track assignments, view schedules, join events, and get quick answers to academic questions. Teachers can manage classes, share materials, communicate with students, and simplify tasks like grading and feedback. Department staff can coordinate resources, oversee programs, and respond to requests more quickly. System administrators can monitor everything to ensure it runs securely and fairly. At the core of the system is an intelligent assistant that adjusts to each person’s role. It provides timely help, such as reminding a student about an upcoming deadline, guiding a teacher through grade submission, or assisting staff with a scheduling conflict. Users do not have to search through documents or wait for replies. The platform prioritizes privacy and usability, ensuring that people only see what is relevant to their roles while keeping sensitive information safe. Initial use on actual campuses has shown significant improvements. Communication happens faster, tasks are completed more reliably, and users—especially students—feel more informed, supported, and engaged. This report details the system’s design philosophy, the development process based on feedback from educators and learners, the positive results observed, and its ability to grow and support even larger educational communities in the future.